1. Who We Are
Young SIETAR operates in connection with SIETAR Europe and affiliated chapters. For the TOIT Conference, we act as the data controller for registration data.
Contact: TOIT@youngsietar.org
2. What Data We Collect
We may collect:
- Name and preferred name
- Email and phone number
- Country and nationality
- Professional role and organization
- Dietary and accessibility requirements
- Visa-related information
- Media consent preferences
- Payment information
- Optional responses
3. Legal Basis for Processing
- Contractual necessity for registration
- Legitimate interest in event organization
- Legal obligations
- Consent (for marketing or media use)
4. How We Use Your Data
- Registration and communication
- Event coordination and networking
- Visa invitation support
- Accessibility and inclusion support
- Event safety and compliance
5. Data Sharing
Data may be shared with event partners such as venues, payment providers, IT tools (e.g., Google Workspace), and SIETAR affiliates. Data may be transferred outside the EU with safeguards.
6. Data Retention
Data is kept only as long as necessary for administration, legal compliance, and financial records. Mailing list data is retained until unsubscribe.
7. Your Rights (GDPR)
- Access, correction, deletion of data
- Restrict or object to processing
- Withdraw consent anytime
- Lodge complaint with authority
8. Data Security
We use technical and organizational measures to protect data. Access is limited to authorized organizers only.
9. Updates
This policy may be updated. The latest version will always be available on our website.
